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Seminar #1SME1Sistem 23 November 2017

GNZ is pleased to invite SME entrepreneurs to attend this half-day seminar on 23 November 2017.  Details are as per below.

The highlight of the seminar will be on using Excel Spreadsheet to calculate the profit or loss for your business. Do bring along a computer laptop to gain the maximum advantage in learning.

Seminar “Bagaimana mengurus akaun perniagaan anda secara sistematik?” on 23 November 2017. For registration, click on the link:

REGISTER HERE!

flyer 23Nov2017 v3

Thank you.

GNZ.

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BAGAIMANA MENGURUS AKAUN PERNIAGAAN ANDA SECARA SISTEMATIK?

19October2017 flyer new

picture 19october2017 1picture 19october2017 2

Presentation slides untuk seminar pada 19 Oktober 2017 boleh di akses pada pautan berikut (dalam format pdf):

Accounting workshop 19Oct2017 ok

Accounting Demo Online 19Oct2017 ok

Untuk rujukan para perserta seminar dan juga yang lain-lain yang berminat.

Terima kasih kepada sekali lagi para peserta seminar. Semoga berjumpa lagi.

GNZ.

 

SCENARIO ANALYSIS 22 : CHALLENGES IN MANAGING A BUSINESS – PART 1

Managing is not the same as administering. Managing is linked to having to make decisions based on information which may or may not be available or complete. Administering, on the other hand, is ensuring all steps and actions are in line with clearly stated guidelines. There is less scope for discretionary decision that is in-built in managing.

In view of this, managing sometimes call for gut-feel decision based on the risk-reward axis. Accountability is the hall-mark of managing. In administering, the rules need to be adhered to, notwithstanding the situation. Any departure from the stated rules is looked upon as non-compliance.

As entrepreneurs, it is important to realise that business is managed and not administered! This means, any decision that the entrepreneur makes in relation to the business would normally be based on non-complete and hazy information as time is of essence. Hence business management to steer the business to a safe and secure future well-being is a challenge indeed for entrepreneurs. This is more so since the business does not exist in isolation but exists within a business ecosystem. It is impacted by actions by other players in the ecosystem and impacts others in the ecosystem. A business ecosystem can be diagrammatically shown as below:

business ecosystem

Fortunately, there are tools available to help entrepreneurs in managing their business. These tools allow entrepreneurs when making business decisions to be on the risk-reward axis where relevant information which can be extracted from such business tools are available.

These tools can be categorised as “Enterprise Management System” (EMS). At its very basic level, EMS would be on a single functionality mode. For instance, function related to accounting, or marketing, or HRMS. The focus is narrow and specialised. Invariably, accounting would be among the first function that a business seeks under EMS.

However, an EMS need to have a wider scope in terms of functionality. This is because EMS needs to address the three segments existing in every business.

The three segments are front-end segment, middle segment, and back-end segment.  Awareness and understanding this segmental concept is key for entrepreneurs. The segments, however, may not always be as clear-cut or pre-defined. Some of them may be merged together or some may be split further.

The front-end segment primary deals with activities related to customer and marketing. The middle segment relates mainly to raw materials and production process; whilst the back-end segment relates to activities that “glue” the different parts of the business together in terms of financial planning and reporting, and compliance to regulations and laws within the business ecosystem.

The three segments can be diagrammatically shown as below:

business segments

An Enterprise Management System (EMS), hence, should be able to fulfill most of the primary functions within a business as dictated by the three major segments as explained above. A business using only a single function such as accounting would only be addressing certain requirements at the back-end segment. The more the functions are available and integrated, and used as a business tool, the larger would be the information base, from which relevant information can be extracted and analysed, in support of the decision-making process by the entrepreneur.

In this context, entrepreneurs managing businesses can hopefully make better decisions for the future well-being of the business. This is due to “blind-spots” appearing before the entrepreneur can be reduced and “visibility” in the business horizon be clearer and enhanced.

A final note on the segments within a business. People within the business must collaborate and act as a team where internal disputes or interests need to be subservient to the needs of the customer or external party. Even though people in the business inevitably see themselves as belonging to different sections, it is vital to realise that the customer on the outside sees staff as one and the same organisation.

Any bad experience with any one person would paint a bad image of the business, even though accountability is with another person! Thus, staff must be fully conversant on the meaning and implications of “Customer Relationship Management (CRM).”

I shall continue further on this topic in my future write-up. Watch this space.

GNZ.

 

UNDERSTANDING ITEMS IN AN ACCOUNTING SYSTEM, AND BY A PROCESS OF “INCREASE” OR “DECREASE” MAKE “DEBIT” AND “CREDIT” MORE MEANINGFUL.

In my interaction with SME entrepreneurs, I always have this feeling that they have problems understanding the meaning of debit or credit in the context of an accounting system. This should not be the case. The reason being these terms are easy to comprehend and use. You do not need to be a student of accounting to really grasp these concepts. I believe that in the old days, the system was created as such, to make things simpler to record and to report; with a built-in internal control to ensure that all figures are processed accordingly with no missing or mistaken figure or transaction.

It is critical to understand the in-built internal control used by the system. The numbers recorded on one side will always equal to the numbers recorded on the other side.

I imagine that historically the person inventing the seeds of accounting system as we know it must have taken a blank piece of paper. He then drew a vertical on the blank page to split the page into two halves. Then he proceeded to say, the left side shall be in balance with the right side all the time. An action impacting the two halves can either be an increase, a decrease or a hold.

debit-credit LHS-RHS

At the start, the two halves will be balanced meaning that the Left-hand Side (LHS) amounts equals the Right-hand Side (RHS) amounts. He then invented the term “Debit” to denote actions that increase the amounts on the LHS; and “Credit” to denote actions that increase the amounts on the RHS. For the reverse actions, he proceeded to use “Credit” to denote actions that decrease the amounts on the LHS and “Debit” to denote actions that decrease the amounts on the RHS. Hence as follows:

LHS = Debits for increase in amounts; and Credits for decrease in amounts

RHS= Credits for increase in amounts; and Debits for decrease in amounts

With this, the double-entry system was created. In order to maintain the in-built internal control of a balanced LHS and RHS, any action of increase, decrease or hold would necessitate another corresponding increase, decrease or hold action.

The inventor then proceeded to populate the LHS of the page with items deemed relevant to this side, and did the same for the RHS.

When there is an increase in amount action for the LHS item, another corresponding action is performed to counter this movement, either by an increase in amount action for item in the RHS or a decrease in amount action for another item in the LHS.

Hence a debit action is counter-acted with a credit action. This is still in use until today, and remains to be known as debits and credits of the double-entry accounting system.

IN SHORT, IF THE ITEM THAT YOU ARE LOOKING AT FALLS WITHIN THE LHS, THEN ANY ACTION LEADING TO AN INCREASE IN AMOUNT IS CALLED “DEBIT”. AND VICE-VERSA.

So, what are the items that populate the LHS of the page and the RHS?

I shall explain this in my next write-up. Stay tuned!

GNZ.

 

Seminar 16 May 2017 – Khas untuk Usahawan IKS

Seminar 16 Mei 2017 – Tingkat Pengurusan Kewangan & Perakaunan untuk Usahawan IKS.

Terima kasih pada para perserta untuk seminar yang telah diadakan. Semoga ada manafaat untuk kita.

 

IMG-20170516-WA0033 (1)

Demonstrasi Sistem Online – see attached file for presentation slides:

Accounting Demo Online

Agenda bagi seminar tersebut adalah seperti berikut:

Agenda 16 May 2017 draft

GNZ.